Sotheby’s International Realty Canada is seeking an experienced, organized Marketing & Listing Coordinator to join our growing Toronto team.

Reporting to the Managing Broker/ Co-Manager and VP, Marketing, the Marketing & Listings Coordinator provides advertising, listings loading, graphic design and general marketing communications support to over 75 agents in Sotheby’s International Realty Canada- Toronto, Ontario office managers, as well as the National Head Office.

Our ideal candidate has experience in marketing/administration in a real estate brokerage environment, a genuine care for client service, and stellar project management abilities. Most importantly, you’re an experienced self-starter eager to grow, learn and contribute in a position that offers tremendous day-to-day variety and challenge.

RESPONSIBILITIES

Advertising Coordination & Client Service

Ensure all Toronto print and magazine ads, are submitted “on-time” and “on-creative”, by providing scheduling, project coordination and quality assurance:

• Maintain advertising schedules, status reports, timelines
• Communicate and reinforce deadlines/brand requirements to all agents while maintaining the highest level of client service
• Collect, organize and make quality control edits to all source materials from agents: this includes photos, copy, and mailing lists in XLS or CSV format
• Ensure that all ad materials are submitted to the graphic designer in an organized fashion, with an adequate project brief (where applicable)
• Negotiate extensions/ad booking changes directly with media as required
• Ensure accuracy of all print ads- proofread ads against agent booking forms
• Ensure accuracy of all proofs and submissions, including proofreading/editing
• File ad booking forms and ensure accurate agent billing

Agent Brand Training, Orientation  & Compliance

Ensure the integrity of the corporate brand across all agent online and offline marketing materials:

• Provide agents and Ontario office managers with timely answers to questions on corporate marketing initiatives and brand standards
• Work directly with new and existing agents to ensure brand compliance of their websites and marketing materials
• Work with agent’s third-party graphic and web designers as required to ensure delivery of brand compliant agent marketing materials
• Communicate local, national and international Sotheby’s International Realty marketing opportunities to agents and offices
• Conduct brand orientation sessions with new agents to familiarize them with brand resources, tips, tricks and tools.
• Orientate agents on our resource area, including members.sotheybsrealty.com and XpressDocs, and familiarize them with tips, tricks & tools

Graphic Design/Photoshopping Support

Provide graphic design and photoshopping support to the lead graphic designer on advertising and marketing materials when required, including:

• Feature sheets
• Property brochures
• Postcards
• Listing presentations

Listings Load Support

Maintain timely and accurate representation of agents, listings and office details online. Upload agent profiles and listings to sothebysrealty.ca and sothebysrealty.com:

• Proofread/edit agent’s listings forms submission and ensure quality of copy
• Review agents’ photo submissions and ensure quality of photographs
• Ensure all listings are loaded and live on sothebysrealty.ca within 8-12 hours of listings form submission
• Ensure all listings are LIVE on sothebysrealty.com within 24 hours of listings form submission
• Ensure that solds are added and expired listings removed in a timely fashion

National Marketing/Communications Support

Provide project management support to national marketing, communications and public relations initiatives as required.

REQUIRED SKILLS/EXPERIENCE

• A minimum of 1-2 years marketing/advertising coordination experience in a fast-paced, client-oriented environment
• Marketing/administration experience in a real estate environment is strongly preferred
• The ability to juggle multiple priorities calmly and professionally
• Great communication skills, a passion for client service and the ability to communicate professionally and diplomatically, even in challenging situations
• Solid writing, editing and proofreading skills in English
• Basic proficiency in Photoshop, InDesign and/or Adobe Creative Suite 5 or 6
• Intermediate skill level in MS Excel (including formulas and spreadsheet manipulation), MS Word and MS PowerPoint.
• Completion of post-secondary secondary an asset.